[Rdf-internal] FW: CS Open Labs - 17th September: Group guidelines, schedule and action points

Wed Sep 3 21:13:18 BST 2025

Hi all,
Here is an update on the open labs day.
Probably to be discussed in more detail next Wednesday.

Bernd

From: PS-CS-Admin <PS-CS-Admin at exmail.nottingham.ac.uk>
Sent: 03 September 2025 16:03
To: Colin Johnson (staff) <pszcj at exmail.nottingham.ac.uk>; Elvira Perez Vallejos (staff) <mszep at exmail.nottingham.ac.uk>; Bernd Stahl (staff) <pszbcs at exmail.nottingham.ac.uk>; Boriana Koleva (staff) <pszbnk at exmail.nottingham.ac.uk>; Lucy Veale (staff) <lgzlv at exmail.nottingham.ac.uk>; Anna Shvets (staff) <pszas1 at exmail.nottingham.ac.uk>; Dan Marsden (staff) <pszdm at exmail.nottingham.ac.uk>; Luis Figueredo (staff) <pszlf1 at exmail.nottingham.ac.uk>; Kai Xu (staff) <pszkx at exmail.nottingham.ac.uk>; Daniel Karapetyan (staff) <pszdk at exmail.nottingham.ac.uk>; Laurence Cliffe (staff) <pszlhc at exmail.nottingham.ac.uk>; Kieran Woodward (staff) <pszkw at exmail.nottingham.ac.uk>; Feng Zhou (staff) <ezzfz3 at exmail.nottingham.ac.uk>; Xavier Carpent (staff) <pszxc1 at exmail.nottingham.ac.uk>; Shreyank Narayana Gowda (staff) <pszsn1 at exmail.nottingham.ac.uk>; Max Wilson (staff) <pszmw at exmail.nottingham.ac.uk>
Subject: CS Open Labs - 17th September: Group guidelines, schedule and action points

On behalf of the CS Open Labs Planning Committee

Hello,

Thank you for completing the preliminary Open Labs form earlier in the summer. Please see the following guidelines and notes regarding the format of this year’s Open Labs event as well as the schedule of the day:

  *   Open Labs will be in an ‘exhibition’ style format from 9.30am – 13:00pm starting with a Welcome talk from Tony in A07 and a series of 2-minute ‘flash’ presentations from each research/SIG group.
  *   All groups will be allocated a space on the ground floor of Computer Science in an ‘exhibition’ format (in either A01, the Hub or CS Atrium).
  *   Groups will be provided with a table, TV/PC monitor and/or a posterboard side as supply of these (and space) is limited.
  *   Group stands need to be set up before the start of the event at 9:30am (the space will be available for groups to setup between 3pm and 5pm the day before).
  *   Groups will be requested to format their stand/demos to the above-mentioned format given the restrictions in time and space as well as to fit in with the ‘spirit’ of the event (as a result talks, panels, large demos, large volume of posters will not be suitable). Presented work should be straight-forward and presented in 'simple' terms.
  *   Demos and exhibitions should remain within the designated area and should be manned throughout the duration of the event.
  *   Please note the School can assist with very limited poster printing requests so groups are encouraged to reuse posters from previous years, arrange for printing themselves, or display them in a digital format.
  *   Groups preferring to present and demo in Cobot Maker Space will need to organise and set this up themselves in CMS in advance, so that they can also partake in the activities in CS earlier that morning.

Schedule for the day:

09:30 – 09:45  A07: Welcome talk from Tony
09:45 – 10:30  A07: Research groups & SIGs flash-intro round (2 mins per group) see more info below  
10:30 – 12:15  A01, Hub, CS Atrium: Exhibition - research group displays & demos see more info below
12:15 – 13:00  Cobot Maker Space: CMS-based exhibitions and demos

Flash-intro guidelines:
Each group to briefly present their research group and its activities such as:
  - people involved
  - research mission/objectives
  - research activities/progression
  - any upcoming activities/results/funding/etc.
       - sneak preview of demos to be showcased later

Demos/Stands guidelines:
 Groups to present a more detailed overview of the group’s research activities such as:
  - showcase recent research results
  - present interactive/engaging activities relative to the group’s research objectives
  - present with aim to encourage networking and potential future collaborations with other research groups

Action points:
  1. If groups have additional or specific requirements for their demos/stands, please let us know before Wednesday 10th September.    
2. Please could all groups email cs-admin at nottingham.ac.uk<mailto:cs-admin at nottingham.ac.uk> a one-page PDF of their group for the flash-intro round at the start of the event (this could be a basic summary of your research with some pictures)       before Monday 15th September.
        3. Groups preferring to demo in CMS, please confirm so by replying to this email.   
        4. Groups are encouraged to set up the day before (Tuesday 16th September) between 3pm and 5pm with members of the Open Labs Planning committee available to assist.

Thank you for your cooperation and please let us know if you have any further queries,

Kind regards,

Elena Tsoneva
Computer Science Administrator

School of Computer Science
University of Nottingham
Jubilee Campus
Wollaton Road
Nottingham, NG8 1BB

School of Computer Science - The University of Nottingham<https://www.nottingham.ac.uk/computerscience/index.aspx>
University of Nottingham<https://www.nottingham.ac.uk/>

Follow Computer Science!
 [cid:image001.png at 01DC1CD4.B586B120] <https://www.instagram.com/uoncomputersci>   [cid:image002.png at 01DC1CD4.B586B120] <https://www.linkedin.com/school/uoncomputersci/>   [cid:image003.jpg at 01DC1CD4.B586B120] <https://twitter.com/UoNComputerSci>   [cid:image004.png at 01DC1CD4.B586B120] <https://bsky.app/profile/uoncompsci.bsky.social>

[cid:image005.jpg at 01DC1CD4.B586B120] Please consider the environment before printing this email

[cid:image006.png at 01DC1CD4.B586B120]

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 2553 bytes
Desc: image001.png
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0004.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 17066 bytes
Desc: image002.png
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0005.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 7057 bytes
Desc: image003.jpg
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0002.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.png
Type: image/png
Size: 88961 bytes
Desc: image004.png
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0006.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image005.jpg
Type: image/jpeg
Size: 771 bytes
Desc: image005.jpg
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0003.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image006.png
Type: image/png
Size: 68664 bytes
Desc: image006.png
URL: <http://lists.nottingham.ac.uk/pipermail/rdf-internal/attachments/20250903/2cc196db/attachment-0007.png>